Windows Outlook uses PST format and Mac Outlook can also use PST format but the native file format is OLM. So, Outlook users remain confused with the MBOX file. The way to import it into Outlook requires to first convert it into PST format. How to Use Outlook. The Ultimate Help Guide to Using Outlook. When used properly, Outlook can dramatically improve your productivity by reducing the number of small decisions you have to make and streamlining the repetitive tasks that can eat up huge chunks of your day. Outlook’s powerful shortcuts can. We ran a basic simulation and found.
To understand the concept of exporting Outlook for Mac 2016 to Windows Outlook PST, you should know the file format supported by both of Outlook. OLM file is the database file used by Outlook for Mac, whereas Windows Outlook uses PST file format. There are multiple reasons to export OLM to PST like some user switches to Outlook for Mac from Windows Outlook and need to access all mailbox data of Outlook for mac. In this case, a user needs to do the OLM to PST Conversion.
Use Outlook Mac Export to PST Inbuilt Tool to export Mails, Calendar, Contacts, Task Notes, and other Outlook components:
Inbuilt Outlook utility helps users to export Outlook for Mac OLM file items. Depending on your requirement you can export all or partial data to PST file. Below mentioned steps will guide you to export Outlook 2016 mac to PST. But before moving on the explanation, it is important to know that all files should essentially be in the archived state.
On Outlook 2016:
- Navigate the File-menu and click on an Export option from the drop-down menu
- Next, click Outlook for Mac data file and select the options available to filter items.
- Click and select the folder you want to export from the Outlook 2016.
- Click on the right-arrow button to continue the process
- Again, click on the right arrow button on the next screen
- Outlook account prompts you to browse for a location where the file should be saved.
- It may take some time to save, depending on the file size.
You have just exported Outlook for Mac 2016 to Windows Outlook PST. Now, you can import the saved PST into Outlook for Mac 2016.
What if Export-Import Facility does not Yield Accurate Results?
When the manual method does not help to export OLM file to PST, it is better to employ Stellar Converter for OLM because this converter software is the best choice to migrate to MS Outlook from the existing Outlook for Mac. The best part is that it keeps the mailbox components intact after conversion.
Check How Can You Export Outlook Mac to PST through this software:
Numerous questions arise in your mind when you try to buy a software for example whether the software is compatible, does it have enough usage, and so on…
Well, the software is compatible with all systems running Windows 10, 8 and 7 Operating system. In fact, this even supports Windows Vista and XP. No issues with compatibility issue. In case, you do not remember the name of the OLM file. To overcome this issue, Stellar software is equipped with Find option to locate and select the right OLM file.
Unique “Preview” option helps you analyze mailbox data and verify data completeness and authenticity. Tree-like format makes data verification easier and faster. Smart saving option enables saving of single or multiple messages in EML or MSG format and also enables saving of complete mailbox components into a PST file.
Summing up
Most Mac users face difficulties in moving from Outlook for Mac to Windows Outlook and now that you have understood the difference between the manual method and the software tool, you can easily reach the conclusion that Outlook 2016 Mac OLM File can be easily exported to PST and it’s equally easy to import data with Stellar Converter for OLM.
Setting up an email account in Outlook 2016 for your Mac is a very quick and easy process. Apple has worked with Microsoft to allow setup of your email account through either a wizard for new users or the normal setup process built into the software. You will need to know the following in order to setup your email account in Outlook:
Note: We have a separate article for Windows users.
- User name to access the server (InMotion uses the complete email address)
- The email protocol that you will use in your Outlook 2016 client for Mac – IMAP or POP3
- Server names (and if you are using SSL)
- Ports for the server (the default ports are used for setup in this tutorial)
- Password to access the server (InMotion uses the email password to access the server)
How to Setup Outlook 2016 for Mac
If you have just loaded Outlook 2016, then you will first see the wizard to setup your email account. The Wizard will walk you through the setup of an email account. If you are an InMotion Hosting customer, then you can find your email settings by going here. If you do not see the wizard or if you have created email accounts in Outlook previously, then you can skip the beginning steps and start at Step 7.
If you have just completed setting up Office or Outlook 2016, then you will see the following screens:
- Welcome to Outlook. Click on the arrow to move to the next screen
- Welcome to Outlook (screen 2). Click on Get Started to proceed.
- Sign in to Activate Office. Click on Sign in. You will be using the Microsoft Outlook.com account in order to sign in. Typically, when you obtain Office, you will already have an account. If necessary, you may need to create one. Microsoft will guide you through this process.
- Decide on how you want Outlook to appear – Colorful or Classic. Click on Continue to proceed.
- You’re All Set. Click on Start Using Outlook.
- Next, you will add your email account. Click on Add Account. Note: This Tutorial specifically covers how to add email accounts into Outlook.
- If you have previously added an email account in Apple computer, then this screen will be similar. If there are multiple accounts, you will see them listed in the column at left. Click on Other Email to add your email account.
- You can find your email settings by going to this article. Fill in the fields for your email account. It starts with your email address and password. The user name is the same as your email address. Note that the default ports are grayed out. You do not need to fill in the port numbers unless you are using something different. If you are using SSL, then the option should be checked. The port number for the incoming secure IMAP server is 993. The port number for the incoming secure POP3 server is 995. The secure outgoing server port number for either IMAP or POP3 is 465. These values should show in the grayed out port fields when the SSL option is selected.
- If you are using a secure connection then you may be required to verify the certificate before you can proceed
- If you have used the non-SSL version or if you have verified the certificate, then you will see the Accounts screen. Once the setup is completed, you can close the Accounts screen (click on the red button in the top left corner), and you will see the main Outlook screen displayed. At this point, you can use the email account for reading or composing messages. If you are using Microsoft Outlook with multiple email accounts, you will see them listed in the left-hand side. When you are composing messages with multiple accounts, you will need to click on the from option in order to determine who is sending the email.
Verifying a Certificate
If you are using the SSL option for your email servers, then you may see a Verify Certificate option displayed. Click on Show Certificate, then click on Continue to proceed. Next, click on the checkbox for “Alaways trust [server name]”. You will see your server name in place of [server name]. You can also look at the details for trust for the certificate. Make sure that the options is set to “Always Trust”. Click on Continue to verify the certificate. You may have to do this a few times until the server saves your selection to trust the certificate. This option to verify the certificate is confirming the self-signed certificate (created on the server) to allow a secure connection. The server name should match the email server you are using.
This completes the email account Outlook 2016 setup for an Apple Mac. Here are links to our other Outlook tutorials: